Executive Assistant to CEO Contract

Our client is based in Drumcondra, Dublin 9 and is currently recruiting for an experienced Executive Assistant to provide executive, administrative, and development support to the CEO and the Board of Directors, as well as the Senior Leadership Team.

This is a 12 month contract role initially and salary is circa €45k pa.

DUTIES OF THE ROLE :

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing monthly expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
• Communicates directly and on behalf of the CEO with Board and Committee members and others on matters related to initiatives as directed.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with internal and external stakeholders.
• Supports the CEO in their external commitments including service on external boards, committees and other groups.
• Serves as the CEO’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating Board meetings and dinners; Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.
• Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.
• Represents the CEO in designated meetings as required.
• Assists in coordinating the agenda of senior leadership team meetings. Prepares the minutes of the meetings and designates and follows up on assigned action items.
• Assists with any other ad hoc projects and duties as required.

THE IDEAL CANDIDATE :

• 4- 5 years experience in a similar role.
• Experience managing projects
• Excellent organisational, time management and interpersonal skills.
• Methodical with high attention to detail and accuracy.

For further information on this an other similar positions contact Anna 9121894 or anna@executiveedge.ie