Our client  is dedicated to providing high-quality care and support to their Nursing Home residents. They are currently recruiting for a detail-oriented and proactive Administrative & Finance Coordinator to join their team. This role is vital in ensuring the smooth operation of financial, administrative, and reception tasks while maintaining a compassionate and professional approach.

Based in Laois, this is a permanent role.  Salary is €31,200 pa and hours are 9 – 5.50 Monday to Friday.

DUTIES OF THE ROLE :

Finance & Administration:

• Maintain and update resident listings, ensuring accuracy in financial records.
• Follow up on outstanding resident balances and manage debt collection processes.
• Process invoices, approve payments, and ensure timely vendor payments.
• Set up and maintain vendor accounts and reconcile statements.
• Oversee month-end financial reporting and ensure all queries are resolved promptly.
• Maintain comprehensive and compliant resident files, adhering to company policies and H.I.Q.A. regulations.
• Process resident payments, record all cash transactions securely, and liaise with Head Office on financial matters.
• Generate and submit accurate invoices for residents, H.S.E., and other responsible parties.
• Provide secretarial and administrative support to the Home Manager, including correspondence management and minute-taking.

Resident Account Management:

• Keep resident listings updated daily, including rate changes and fund allocations.
• Address resident queries regarding account balances and statements.
• Manage overdue balances and ensure effective debtor control.
• Prepare final accounts upon resident discharge, including processing any applicable refunds.
• Liaise with solicitors and pharmacies regarding resident accounts as needed.
• Maintain clear and accurate financial records for all residents.
• Reconcile site safe funds daily and conduct weekly audits.

Reception & Front Desk Duties (as needed):

• Answer incoming calls, direct inquiries appropriately, and manage a multi-line phone system.
• Greet and assist visitors and guests professionally, ensuring proper access control.
• Handle incoming and outgoing mail, messages, and courier services.
• Schedule and manage appointments efficiently.

THE IDEAL CANDIDATE

• Minimum of 3 years’ experience in a similar role.
• A positive and compassionate attitude.
• Ability to thrive in a high-productivity environment.
• Excellent communication skills for interacting with residents, staff, and visitors.
• Strong organizational and multitasking abilities.
• Self-motivated with the ability to work independently and take ownership of responsibilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Strong teamwork and interpersonal skills.

For further information contact anna@executiveedge.ie or 9121894